Affinity E-Commerce

Integrated, Paperless E-Commerce Designed for Today's Healthcare Environment

Affinity E-Commerce encompasses the entire online process of developing, marketing, selling, delivering, servicing and paying for products and services. The volume of electronic trade of this nature has grown extraordinarily within the healthcare environment.

As a part of the Supply Chain Management Suite, Affinity E-Commerce gives you the benefit of full integration and thoughtful automation. It truly provides a paperless, green solution by removing the need for paper documents such as packing slips, invoices and in some cases statements that hospitals deal with on a daily basis.

EDI 850: Purchase Order

The Affinity E-Commerce Purchasing Module provides the ability to send electronic purchases to your vendors without the need of a third-party software application. Real-time status updates are provided at the purchase order level to keep your buyers informed.

Benefits:

  • No need to print orders
  • Real-time status updates
  • Orders are automatically sent to mapped vendors using system order recommendations

EDI 855: Purchase Order Acknowledgement

Affinity E-Commerce Purchasing Module accepts purchase order acknowledgments. It enables buyers to accept or reject discrepancies at the click of a button and then updates the purchase order.

Benefits:

  • Changes are displayed in the Buyer Vendor Audit Tab
  • Changes are accepted or rejected online
  • Purchase orders are updated with changes
  • Reduced reconciliation errors

EDI 856: Advance Ship Notice

The Advance Shipping Notice is an electronic version of a packing slip and is processed in the Affinity E-Commerce Receiving Module. The matching process virtually eliminates any possible data entry errors by populating the Quantity Shipped and Quantity Received values. The system then conducts a match process and compares values to the purchase order.

Benefits:

  • Imported in the receiving module
  • Quantity shipped values are automatically populated
  • Auto matches ASN to the purchase order
  • Reduce filing requirements by scanning and attaching packing slip using the documents tab

EDI 810: Invoice

Additional matching is introduced during the reconciliation process. Invoices can be routed between Materials Management and Accounts Payable. The system also routes any invoices that don't require reconciliation into the batch process, thus reducing the number of records that require attention.

Benefits:

  • Auto Match invoice process
  • Reduced reconciliations
  • Reduce filing requirements by scanning and attaching invoice using the documents tab
  • Email remittance advice is available for EFT

EDI 832: Price Sales Catalog

The EDI 832 document type provides trading partners with a report of vendor product data for ordering purposes. It maintains an established best practice in providing trading partners with price updates for goods or services. The EDI 832 document type also delivers contract information and will update the hospital's Item Master based on contract start dates.

Benefits:

  • Map vendor items to your Item Master File
  • Accept scheduled updates automatically for mapped items
  • Queue contracts for posting based on effective date
  • Maintain a cleaner Item Master File
  • Full audit trail of applied changes

Affinity E-Commerce Dashboard

When you add Affinity E-Commerce to your current compliment of Affinity ERP applications, you truly get the benefit of full integration and thoughtful automation. And we are not stopping there.

With input from our customers, and as new technologies emerge, we are in position to quickly respond. We are already planning to provide our users with an Affinity E-Commerce dashboard that will provide valuable information and include notifications and action items that will assist in managing your day in a timely and effective manner.